COST SHARING BUDGETS

The Sponsored Programs office will enter all P/G budgets for cost sharing expenditures. These budgets will be based on information found on the PAN and PAF. Budget lines will only be added for the specific cost sharing items outlined in the PAN, PAF and supporting award documentation. All cost sharing expense transactions, regardless of their individual funding source, must be done using Fund-10000, Program-CSTSH and the Org. identified on the PAN.

FUNDING COST SHARING

The funding department will determine when, if necessary, to complete a transaction to fund the cost sharing that will be done on the General Fund. For cost sharing to be funded by the General Fund of the awarded Org. check with the Org.’s Budget Administrator. For cost sharing to be funded by the General Fund of a different Org. an Org. budget transfer will need to be completed. For cost sharing to be funded by another Fund (ERF-Gifts, Designated, others if appropriate), regardless of the Org. involved, a Journal Entry will need to be done moving the cost sharing funds to the General Fund using expense account 615680 (Group Expenditure Adjustments). In ALL instances it is the awarded Department’s responsibility to insure that ALL cost sharing funding transactions have been initiated and completed.

SALARY COST SHARING

Appointments for salary cost sharing should be made using the Legacy General Fund ‘cost sharing’ account number. Fringe Benefits will be proportionally allocated based on the amount of salary charged.

EQUIPMENT COST SHARING

Equipment cost shared for the FULL amount should be charged (100%) to the General Fund.

Equipment PARTIALLY cost shared between the General Fund and a Sponsored Fund should be charged in full to the Sponsored Fund at expense Account 614000 (Equipment). The portion of the expense to be cost shared will then be transferred, via journal entry, to the General Fund using expense Account 614030 (Equipment Cost Distribution).

TUITION WAIVER

There has been no change in how tuition waivers and out-state tuition differentials are handled.

OTHER DIRECT COSTS (supplies, travel, etc…)

All items in this category that are to be cost shared should be charged directly to the General Fund.

INDIRECT COSTS

Indirect costs will not be charged on General Fund cost sharing but will be imputed as cost sharing for financial reporting purposes. The PAN cost sharing amount includes these imputed indirect costs.

OMB CIRCULAR A-21 GUIDELINES

In all instances the charges to be cost shared must be allowable under the OMB Circular A-21.

REPORTING AND CLOSE OUT

Sponsored Programs will review all cost sharing expenditures in order to verify that the University has met it’s commitment. An analysis of the cost shared expenses will be completed and confirmed with the Department prior to inclusion on a financial report. Upon completion of a project and verification of all cost sharing expenditures Sponsored Programs will inactivate all Legacy accounts and the M-Pathways P/G associated with the project.