Sponsored Projects Billing and Collections
Sponsored Research is generally billed by the Financial Operations - Sponsored Programs Office. Billing is established based on the project award documentation per sponsor stipulations. For questions or concerns regarding Sponsored Projects billing please contact your Sponsored Programs Customer Service Coordinator listed on your monthly Statement of Activity (SOA) or to visit Coordinator by Department.
Invoicing
When an invoice is entered into the Accounts Receivable system, the originating department receives revenue immediately via an Accounts Receivable JE (BI Journal) to the designated Chartfields.
Collection
When the AR invoice is processed in the system it will appear on the monthly Statement of Receivable (SOR) Report as an outstanding invoice. As payments are received they will be noted on the SOR and, when paid in full, the invoice will drop off the SOR.
Deliquencies
Accounts Receivable employs collectors that work with the department and the sponsor to resolve payment issues in a timely manner. Depending on the situation, outside collection assistance may be used. Uncollected Receivables are ultimately the responsibility of the department.
Reporting
The SOR report shows the open Accounts Receivable items (i.e., invoices in the Billing system) and any activity applied to those items, such as payments, write-offs, or credit memos. For more information, including help documentation on reading a SOR report, refer to the Standard Monthly Reports link under the additional resources listed below.