Once it has been determined that the journal is appropriate for the Funds involved, it should be approved based on departmental procedures.

Providing appropriate support for a financial transaction is an essential element of internal control. There are two methods for supporting a journal entry:

SFN journals are generated by Student Financials transactions, which include financial aid, GSA tuition waivers, tuition and fees, and other items. These transactions are posted to students' accounts using item types. Item types adjust the balance on students' accounts and, in most cases, are linked to a Chartfield combination. When SFN processing runs (typically every Monday night and the last night of every  month), the item types that are linked to Chartfields create SFN journal lines.

Departments requiring documentation about transactions on their statements or back-up regarding a Chartfield combination's use may search for that documentation in the Imaging database, known as WebNow by the document number or Chartfield key value.

If your unit prepares cash, coin, and check deposits, then your unit needs to prepare a cash receipt ticket (CRT) through Wolverine Access from the <

DAC entries are system-based journals recording gifts deposited to the University gift tracking database. If you have questions about the transaction, please contact your gift processing representative and refer to the journal line reference, which contains the gift ID number. Gift Processing Representatives are found in the Gift and Records section of the Development Website.

The Accounts Payable department is a unit within Procurement Services. Payables is responsible for processing the payment of goods and services to vendors in compliance with U-M standard practices, external regulations and requirements.

The payment processes that are administered by Payables include:

• Purchasing Cards
• Travel and Business Hosting Expense Reports
• Non-Purchase Order Payments
• Purchase Order Payments
• eBilling

All U of M departments are eligible to process invoices through Financial Operations – General Accounts Receivable.